Le site officiel de la ville Le site officiel de la ville
Espace contributeur
Accueil > Organiser une manifestation > Health and safety measures for a safe event

Health and safety measures for a safe event

Les numéros d’urgence:
- Le 18 ou le 15 si quelqu’un est fortement alcoolisé et en cas d’accident
- Le 17 (la police)

Organiser une manifestation:
- Réglementation et demandes d’autorisation
- Responsabilités des organisateurs

Pour vous aidez dans le montage de vos projets :
- article 63
- article 64

Publication de vos manifestations: le site peut relayer vos manifestations uniquement si un objet culturel, social, sportif fort est associé à un moment festif.
S’il s’agit uniquement d’une soirée festive, le site pourra relayer les actions de prévention attachées à cette fête.


Emergency telephone numbers :

- 18 or 15 (calls from France only) if someone is very drunk or if there has been an accident
- 17 (calls from France only) The Police

Organising an event :
- Regulations and applications for authorisation
- Organisers’ responsibilities

To help you set up your projects :
- City Council support for student initiatives
- Other support for student initiatives

Publicising your events : the website can only relay information about your events if a cultural, social or sporting purpose is combined with a festive occasion.
If it is purely a social event, the website can relay information about the health and safety measures put in place for the party.


-  Enlist local stakeholders to provide and input into the event (please refer to the list at the end of the article)
-  Recruit a team of motivated volunteers, ensuring that there are enough of them to cope with the expected number of participants.
If possible, recruit volunteers who are trained in first aid.
-  Set up a health and safety promotion stand

Apply to your institution for permission to set up a health and safety promotion stand some time before the event to inform people about the health and safety arrangements planned for the event. Plan an activity to raise awareness of the effects of alcohol consumption.
This also gives you an opportunity to publicise your event!!

Suggested activities : a activity wearing alcohol impairment simulation goggles, discussions about substance use, videos, educational materials, distribution of breathalysers


For more effective health and safety measures
- Keep the measures in place throughout the event with brief health and safety messages everywhere.

A suggestion : communicate your messages through as many different channels as possible: admission tickets, flyers, posters in strategic locations (in toilets, for example)

-  Provide information about health issues (alcohol, drugs, STDs, risks of hearing damage)
-  Provide risk prevention materials (condoms, breathalyser kits, ear-plugs).

 Less alcohol more fun

How to do this

- Sell appealing and original soft drinks at lower prices than alcoholic drinks
=> For example: organic fruit juice, traditional cocktails from other countries such as GnamakouDji (Ginger juice) or bissap juice (recipes are easy to find on the internet).

A suggestion : Ask another student association to run a “soft drinks” stall

- Ban the sale of yards of ale, or special-price deals. Avoid happy hours.
If you serve alcohol in standard glasses, the amounts will be the same as those served in licensed premises, meaning that drinkers can more easily keep track of their alcohol consumption.
-  Provide unlimited quantities of free water.
=> Hire water fountains.
=> Hand out small bottles of water. Organise this through a partner to cut costs.
=> Provide jugs of water and glasses.
- Identify under 18s to help bar staff.
=> At the entrance: hand out different coloured bracelets or stamp different designs in indelible ink
-  Provide free or affordable food


How to do this

 To reduce risks to people’s hearing

=> Hand out ear-plugs,
=> Set up a “chill out” area where people can rest their tired ears, chat to one another and read information brochures

Suggestions for the “chill out” area :
- Signpost this rest and information area or announce it to your guests.
- Decorate it attractively
- Set it up in a visible location

=> Use a physical barrier or draw a coloured line on the ground to enable those present to remain at a safe distance from the speakers.

For more information visit the website and consult the brochure “Tout savoir sur les risques auditifs“

 To reduce the risk of accidents

Excessive alcohol consumption increases the risk of having unprotected sex.
=> Make condoms and documentation available (in the “chill-out” area” and the toilets)

 To avoid road accidents

=> Set up a designated driver scheme,
=> Offer breathalyser tests to drivers as they leave the event and encourage them to take heed of the result.
=> Call on the expertise of associations well in advance of the event (see the end of the article).
For more information see the sécurité routière (road safety) website
=> Offer alternatives for those who don’t want to use their cars :
-  shuttle buses,
-  negotiate special rates with taxi firms before the event,
- car sharing
=> remain vigilant throughout the event : arrange shifts for volunteers at the entrance and on the bar to avoid tiredness and raise the alarm immediately should any problem occur :
Fire brigade: 18* - Samu (Emergency medical service): 15* - Police: 17* (* Calls from France only)

A word of advice : If you hesitate in raising the alarm so as not to trouble the fire brigade, don’t forget that it is better to call them out to reassure the organiser, friends and the person concerned than to allow the situation to get worse by delaying.

=> Organise the end of your event :
- Stop selling alcoholic drinks,
- Turn down the music,
- Turn up the lights,
- Position volunteers at the exit to encourage people to behave responsibly and show respect for neighbours as they leave.

 Useful contacts

Which people and associations in the Aix region can you call on for help in organising effective health and safety measures?

The TREMPLIN Association’s Tremplin de doc service
- Centre providing resources, information and guidance on preventing high-risk behaviour (drugs, sexuality, HIV, STIs, risk of hearing damage,). These activities are based on the principle of “reaching out”, as well as on peer education and risk reduction education, are organised in a non-judgemental way, are anonymous and completely free of charge.
810 Chemin Saint Jean de Malte
13100 Aix en Provence
By appointment: +33 (0)6 82 67 44 81 (please leave a message if you reach the answering machine)
Join them on facebook

→ Free health and safety training available
→ Assistance in setting up health and safety projects in a party environment
→ Stands manned by professional or Tremplin volunteers and/or volunteers from the student association responsible for the event
→ Provision of health and safety-related materials

The LMDE (Students’ mutual insurance company)
Offers health and safety stands and training

The French National Police in Aix en Provence : Commandant Fleury and his team are responsible for road safety issues. They will be happy to meet and talk to you.
They organise Road Safety stands on a regular basis and provide training.
Feel free to get in touch by

Direction Jeunesse et Vie Étudiante (Youth and Student Life Department) :
* The Bureau Information Jeunesse (Young People’s Information Bureau)

Centre providing information on subjects such as education and careers, employment, training courses, accommodation... as well as aspects of everyday life, health (useful addresses, information relating to smoking, drugs, contraception...). ICT facilities.
Open Monday to Friday, 8.30am-12.30pm and 1.30pm-5pm

* Aix-en-Provence City Council’s dedicated website for students: